Substitute Teacher Information

Participation in the Placer County Fingerprint Consortium for Substitute Teachers is CLOSED to new applicants at this time.  This website will be updated when an open enrollment period for participation occurs.  Thank you for your interest in the Placer County Office of Education.

Process for Becoming a Substitute Teacher in Placer County

Any individual desiring to substitute teach in Placer County must become a participant of the Placer County Fingerprint Consortium. Becoming part of the Consortium provides fingerprint clearance to substitute teach in 16 school districts in Placer County. Sierra College and Tahoe-Truckee Unified School District require that an individual obtain a separate clearance specifically for their district. If you are interested in substitute teaching in either of these districts, you must contact them directly.

To obtain a fingerprint clearance and participate in the Consortium, you will need to have a live scan fingerprint performed either by appointment at our office located at 360 Nevada Street in Auburn, or at a sheriff or police station after obtaining some required information from our office. You may contact Julia Frasu at our office for more information

Julia Frasu - 530.886.5825

If you do not hold a teaching credential but you meet the minimum requirements to obtain an Emergency 30-Day Substitute Permit from the Commission on Teacher Credentialing (CTC), you will need to contact our office either by phone or email at consortium@placercoe.k12.ca.us to make an appointment to complete the appropriate paperwork. You will be fingerprinted for the CTC in order to obtain a substitute teaching permit and also for the Placer County Fingerprint Consortium for substitute teacher clearance. Once all fingerprinting is complete and the appropriate documentation has been received, a recommendation will be made to CTC for your substitute permit. You must complete your application online with CTC at www.ctc.ca.gov.

Requirements to Obtain a 30-Day Substitute Permit

The minimum requirement to become a substitute teacher in Placer County is to hold a valid Emergency 30-Day Substitute Permit from CTC. To obtain the Emergency 30-Day Substitute Permit an individual must hold a bachelor’s degree or higher from an accredited university and have proof of passing the CBEST exam. For more information on the CBEST exam you may visit their website at www.cbest.nesinc.com. The Emergency 30-Day Substitute Permit allows an individual to substitute teach for up to 30 days in one school year for any one particular group of students. Once the 30th day is reached (20 days in special education) one cannot return to that classroom; however, substituting in other classrooms is permitted.

Frequently Asked Questions

  1. How much will it cost to become a substitute teacher?
    • The total cost for becoming a substitute teacher ranges from $111.00 to $158.00 depending on whether you have already been fingerprint cleared for the CTC and the time of year you are obtaining entrance into the Fingerprint Consortium. Included in these fees are a $57.00 fee to the CTC for the permit authorizing substitute teaching, fingerprint clearance for the Placer County Fingerprint Consortium, fingerprint clearance for the CTC, if needed, and a Consortium participation fee.
  2. How soon will I be able to work?
    • In order to be cleared for substitute teaching in Placer County, you must complete the appropriate paperwork and have a fingerprint clearance for Placer County substitute teaching. Once the fingerprints are submitted, the Department of Justice (DOJ) provides a response which is then reviewed by PCOE to determine clearance status. Substitute teachers are generally cleared to work within one to two weeks from the time the fingerprints are submitted if the report is not held up due to the DOJ’s process.
  3. I have been fingerprinted in the past for another district/organization. Will I need to be fingerprinted again?
    • Yes. You must be fingerprinted through the live scan process specifically for Placer County Office of Education in order to substitute teach in Placer County. Placer County is the “contributing agency” when fingerprints are transmitted to the DOJ. In California it is prohibited by law for multiple agencies to share confidential fingerprint results with one another.
  4. I had my fingerprints done for the Placer County Fingerprint Consortium several years ago, but I have not been working. What do I need to do to start working again?
    • The first step would be to contact our office to determine if you are still active in our database. If not, we will advise you regarding the next steps.
  5. I want to substitute in other counties. Will I be able to do that?
    • If you already hold an Emergency 30-Day Substitute Permit or a teaching credential that authorizes substitute teaching, you are eligible to substitute statewide and you may go to any county in the state and apply to substitute teach. If you do not currently hold a permit or credential, you may contact our office and we will assist you in applying for one.
  6. I had an Emergency 30-Day Substitute Permit that has expired; how do I renew it?
    • To renew a substitute permit, visit the CTC website at www.ctc.ca.gov and follow the prompts to renew. The cost to renew is $57.00 and a credit card is required.
    • Please Note: If your document expires before you receive a renewed document, when you renew online print the confirmation page with the confirmation number on it as this will be helpful to expedite your participation in the consortium.
  7. When I renew my credential/permit, do I need to be fingerprinted again?
    • Once you hold a credential from CTC you will not have to be printed for CTC again, however, if you do not renew a credential on time and you are working as a substitute teacher in Placer County, you will be terminated as a substitute in our system. When terminated, there will no longer be a fingerprint connection with DOJ and the Placer County Substitute Consortium. In order to reestablish the connection, you must be reprinted.
  8. I have a credential issued from another state (other than California); what do I need to do?
    • In California, all teaching, services and administrative credentials are issued by the CTC. Although you may apply directly to CTC for a California credential based on a teaching credential from another state, we recommend making an appointment with the local county office of education to assist you with the fingerprinting and paperwork. The requirements for a California teaching credential based on an out of state teaching credential may be found on the CTC website at: www.cta.ca.gov. CTC takes approximately 50 days to process an application. A representative at a local county office of education can assist you with this process.
  9. Do all school districts pay the same?
    • The pay rate for substitute teachers in Placer County varies from district to district. Contact each school district directly to inquire about their current rate of pay.
    • PCOE pays substitute teachers $100 per day, $60 per half day.
  10. How long does it take to get an Emergency 30-Day Substitute Permit?
    • Once CTC receives your online recommendation for a permit you will receive an email with a link to the CTC website. You must complete the application and pay the $57.00 fee through the CTC website in order for your permit to be issued. If you have no criminal history the permit will usually be issued within 10 days from the time the application process is completed.
HR Home Page